The procurement pack turns institutional interest into a lower-friction approval path: clear boundaries, security answers, data-flow language, draft legal terms, and implementation scope.
Use this paragraph wherever procurement or counsel needs to know what PlenaProof is.
PlenaProof is verified-receipt and case-readiness infrastructure for institutions. It helps teams organize evidence, route checks, preserve review trails, generate audit-ready packets, and issue portable verification receipts. PLENA outputs are designed to support, not replace, regulated review by qualified staff, licensed professionals, official bodies, or public authorities.
This page is not a substitute for final legal review. It gives procurement, legal, IT, and compliance teams the documents they expect before approving a pilot.
SIG-Lite / CAIQ-style short answers covering data minimization, access control, audit logging, retention, incident response, and AI-use boundaries.
Draft GDPR-ready DPA shell: roles, purpose, subprocessors, international transfers, deletion, security measures, and data-subject request support.
Sample MSA terms: pilot scope, service boundaries, acceptable use, fees, confidentiality, public badge rules, suspension, and support.
Plain-language map: institution submits case data, PlenaProof creates packet/receipt, verification link exposes only selected receipt fields.
Public list placeholder for hosting, email, analytics if any, payment provider if any, and AI provider only for non-trust-bearing assistance.
Roles, pilot workflow, user count, data classification, retention period, export format, badge placement, and renewal calendar.
Sales-cycle rule: do not make legal teams hunt. Link this page from Trust Center, Pricing, Readiness Assessment, and Request Pilot.
| Say this | Avoid this | Why |
|---|---|---|
| Audit-ready packet | Guaranteed regulatory compliance | Procurement accepts support tools; counsel rejects overclaim. |
| Verified receipt handle | Official government certification | PlenaProof can evidence and route; authorities decide official status. |
| Human-review support | AI makes the decision | Institutions need accountability, not automation mystique. |
| Institutional memory | Forced retention language | Continuity is attractive; coercive language alarms procurement. |
A starting RACI for a first pilot. Roles are configured during pilot scoping — this is a template, not a fixed structure.
| Pilot activity | Department owner | Reviewer | IT / Security | Legal / Compliance | Procurement |
|---|---|---|---|---|---|
| Define one workflow & scope | A | C | C | C | R |
| Submit / summarize case evidence | R | C | I | I | I |
| Human review & decision | C | R/A | I | C | I |
| Issue receipt / audit event | I | R | C | I | I |
| Data classification & retention | C | I | R | A | I |
| Export audit pack for board / funder | A | C | C | R | I |
R = Responsible · A = Accountable · C = Consulted · I = Informed. Adjust to your own org chart during scoping.
PLENA receipts are designed to give you evidence in the vocabulary your governance teams already use. This is reference alignment, not certification.
Documented roles, review responsibilities, and AI-use boundaries — the accountability trail your governance function can point to.
Receipts record where an AI-mediated step sat in a workflow and who was responsible for the human decision around it.
Timestamped events make review rates, overrides, refusals, and deadlines countable for your own measurement.
Exportable audit packs support incident review, escalation records, and board/regulator reporting.
Truth boundary. PlenaProof does not certify AI Act compliance, NIST compliance, GDPR compliance, or any regulatory compliance. References to the EU AI Act and the NIST AI Risk Management Framework describe the vocabulary PlenaProof helps you evidence — they are not claims of conformity, and they are not legal advice. Your own counsel and assessors determine compliance.
PlenaProof does not replace C2PA / Content Credentials. C2PA describes how a piece of content was captured or edited — its provenance. PlenaProof adds the layer C2PA does not cover: who reviewed a case, who decided, who refused, who authorized, and what evidence a human had at the moment of an institutional decision.
Content provenance answers "where did this file come from?" PLENA answers "who took responsibility for what happened next?" The two are complementary, not competing.
PlenaProof is not affiliated with, endorsed by, or certified against C2PA, the Content Authenticity Initiative, or any standards body named on this page. These references describe where PLENA fits alongside tools you may already use.
Tool categories institutions already run, and the distinct layer PlenaProof adds. Named tools are neutral category examples, not partners.
| Category | Example tools | What PlenaProof adds |
|---|---|---|
| Content provenance | C2PA / Content Credentials | Human-review and institutional-decision receipts on top of file provenance. |
| E-signature | DocuSign-style signing | A portable receipt of who reviewed and decided — not just who signed. |
| Credential verification | Degree / ID verification services | A reusable receipt and refusal/non-response record across workflows, not a single lookup. |
| Audit & GRC | Internal GRC platforms | A portable, externally verifiable receipt format your auditors can check without your servers. |
| Notarization | Online notary services | An institutional decision and review trail; PlenaProof does not notarize or confer legal status. |
PlenaProof is not affiliated with any tool listed. PlenaProof does not adjudicate, certify, or confer official status — it records what happened and who reviewed it.
What maturity labels across PLENA mean, so procurement can read every page the same way.
Sample / demo only Illustrative content, not real activity.
Public information surface A published page; no backend implied.
Client-side preview Runs in your browser; nothing is stored server-side.
Pilot-ready template A starting structure you configure during scoping.
Configured institutional workflow Set up with you during a pilot.
Backend-required Needs infrastructure scoped before production use.
Planned integration On the roadmap, not yet built.
Independently verified Confirmed by a party outside PLENA.
Publicly active Live and reachable today.
PlenaProof adds Human Review Receipts, AI Harm Defense, AI Agent Action Receipts, and Proof of Human Agency so individuals and institutions can document who acted, who reviewed, who approved, and what evidence was available.
PLENA Sector AI Trust Suites add civilian sector-specific AI trust workflows for universities, churches, NGOs, legal aid, finance, publishers, employers, and government central services. Each route names the buyer’s standards vocabulary, human-review receipt logic, VRX-1 public verification, and exportable proof outputs.
Open Sector AI Trust Suites AI Oversight Receipts Public Verify
PlenaProof Academy train the staff behind this workflow through Staff Certification, Reviewer Training, Records Officer Training, and AI Oversight Reviewer Certification. Open PlenaProof Academy →